YOUR BOOKING AGREEMENT WITH THE VINTAGE MOTORING COMPMANY LTD
Terms and conditions of hire:
The term 'Hirer' represents the person making the booking and agreeing to the terms and conditions below. The Vintage motoring Company Ltd reserves the right to amend or alter these terms and conditions at anytime without prior notice.
What the hire includes:
The price paid by hirer reflects the distance, the number of destinations required and the time needed to complete the journeys requested. The total price payable will be quoted on the information that you have provided. We will make every effort to accommodate any changes to a booking if necessary ( ie. change of venue or route) however should this entail extra mileage or time it may incur an additional charge.
The hirer is responsible for ensuring that all information on the booking form is correct regarding dates, times addresses etc.
Provision of cars by The Vintage Motoring Company Ltd
Whilst The Vintage Motoring Company Ltd maintains their vehicles to the highest standard and makes every effort to supply the cars as booked, we are unable to accept liability for alteration or cancellation due to the unforeseen breakdown of a car.
In the unlikely event that we are unable to supply the car as booked due to circumstances beyond our control we shall endeavour to offer an alternative. The Vintage Motoring Company Ltd will undertake whatever measures it considers are reasonably necessary to fulfil the hire. If a suitable alternative car is not available we will not be held responsible or liable for any arising consequential losses. A refund, limited to the amount already paid by the hirer will be offered.
The reason for this proviso is that vintage cars, however well maintained, due to their very age and nature a guarantee can never be given that they will not breakdown!
Bookings will be accepted on receipt of a non-returnable deposit equal to one third of the total cost of hire and regarded as confirmed upon receipt of funds clearing. Bookings are accepted on the basis that the hirer accepts these conditions unconditionally without amendment. Payment of deposit signifies acceptance. Only in exceptional circumstances and at the company’s complete discretion is the deposit refundable.
Payment of balance
The balance is payable 30 days prior to the event otherwise no service will be provided. If a booking is made within 30 days of the event, the balance is payable in full upon booking.
For your protection cancellations are only accepted in writing and are subject to the following conditions:
- more than 90 days prior to the event - full refund.
- More than 30 days prior to the event but less than 90 days - loss of deposit and 50% of balance.
- Less than 20 days prior to event - loss of deposit and !00% of balance.
The Vintage Motoring Company Ltd will always endeavour to arrive at the first collection point in good time but we cannot guarantee this if there are circumstances beyond our control for example traffic problems adverse weather conditions, mechanical breakdown. If we are going to be late we will inform you as soon as possible and give you a revised estimated arrival time.
Responsibility for belongings
Our cars are cleaned to the highest standard. The Vintage Motoring Company Ltd shall not be responsible to the hirer, guests or any other person in the party who travels in the car(s) if there is damage to their clothing or belongings from grease and oil on the door catches or hinges or dirt on the exterior of the car. All personal belongings will be the responsibility of the hirer and/ or passengers, The Vintage Motoring Company Ltd shall not be responsible or liable for any loss or damage to such property.
The vehicles are fully insured for up to four passengers but due to their age they are not fitted with seatbelts. Children under the age of 14 years must travel with a responsible adult.
Right to refuse admission to car
The hirer is responsible for the conduct of all passengers. The chauffeur will decline to transport passengers or luggage if, in his opinion, the car is overloaded, or if the hirer or any passenger is disorderly or unfit to travel. In such circumstances the chauffeur has the right to terminate the booking. In this event no refund of monies will be given. No responsibility or liability will be accepted for restrictions relating to car access at any location.
Damage to car
Hirers are liable for any damage to our cars howsoever caused by either themselves or any other member of their party. Eating and smoking are not permitted in the vehicles, drinking is at the discretion of the chauffeur. If the hirer,guests or any other person in the party causes damage to the car(s) then the hirer will be liable in full for the cost of repairs or cleaning and will pay The Vintage Motoring Company Ltd such costs within 7 days of our invoice in this respect.
Use of photographs
The Vintage Motoring Company Ltd may take photographs of your event and would like to be able to use them on the company’s website. If you do not wish your photographs to be used please advise us at time of booking.
We truly hope that your hire will run smoothly and you will be delighted with our cars and services,if however you do feel you have a complaint regarding our cars or services please make your complaint to us in writing within 10 days after the date of your event otherwise we shall not be liable to you later if you make a claim against us.